Digital Document Scanning & Conversion Services
We provide comprehensive support for digital scanning and conversion of records including preparation, scanning, indexing and formatting. Digital scanning and document imaging involves a complex combination of skills: speed and manual dexterity, meticulous attention to detail, cleanliness and document controls.
We have focused our resources for onsite document management and conversion services, with an average of six to ten concurrent projects underway. Our imaging services home page provides an overview of the many services provided by PSA Technology.
Legacy Systems Migration
Optical Character Recognition (OCR)
Intelligent Character Recognition (ICR)
Adobe PDF® Conversions
Document Scanning & Conversion for Wide Format Documents
Conducted onsite at client facilities, PSA Technology converts all types of oversize sheets using state-of-the-art color capable document scanning and conversion equipment to typical applications include:
Our professionals are specialists at providing scanning and conversion services related to oversize wide format documents and files. Fragile items are placed within protective plastic carriers.
As with all of our services, we specialize in performing wide format document scanning and conversions onsite at client facilities. We bring in all required computers, scanners, servers, line modulation equipment, etc. Our technicians perform all required procedures, from document preparation to recording of delivery media.
Large collections of data are catalogued and indexed for instant access to the appropriate documents, whether on CD, DVD or maintained on high-capacity network disk drives. This work can be done onsite, at our facility in Sentulraya Boulevard, Kuala Lumpur or offshore from transmitted images. Physical documents never leave our possession.
Output can be generated in any format requested such as TIFF, PDF, JPEG or other image structure. Individual files can contain single images or multiple pages that are related. Retrieval and index information could be as straightforward as just naming the file with the identifier or we can apply several values such as number, revision, date, subject, etc. in an external file. Typically these are Microsoft Excel Spreadsheets or comma-delimited files.
If you feel that PSA Technology onsite document scanning and conversion services might meet your company's requirements, we will be glad to demonstrate our capabilities by converting a few documents as a sample. We will promptly return the samples in an e-mail attachment.
Batch Scanning for Document Capture
Batch scanning may appear to be the only approach to large-scale conversion projects. However, some scanning projects might actually be done more productively by scanning individual documents. Here are a few elements to consider:
How important are precise page counts? If the number of pages per document must be tightly controlled, batch scanning may be simply impractical. In this scenario, document counts must be done by the scanner operators to assure that quantities are accurate.
Batch scanning page counts: If controls are not needed for each document's pages, counting pages in fixed increments, such as every 25 pages, and comparing that quantity to the number of images scanned may be perfectly sufficient.
Who will do the work? Batch scanning implies document preparation performed as a separate function. This allows personnel to be specifically trained on the requirements of document separation, repair, categorization, etc. On the other hand, responsibility for the documents will lie with two separate groups or individuals instead of combined.
What is the Quality Control plan? If physical pages have been counted and reconciled to the number of images scanned, will images also need to be inspected after scanning? Should inspection include physical pages compared to electronic images?
Are there performance standards? How many pages per day should be prepared, scanned and quality reviewed? How will quality performance be tracked? If regular staff does the data capture, what will be done if their performance falls short?
Anything else to consider? Of course...there's lot's more, but that's why we're in business; to provide expertise and efficiently convert documents at your site or ours.
Book Scanning Services
from PSA Technology include scanning books that are fragile and can't be unbound.
While it may be physically possible to guillotine or disassemble bound materials to scan using lower-cost automatic page feeding, there are important archival and legal reasons that vital documents may have to be individually handled.
Since many historical books are extremely valuable or cannot be legally removed from their premises, we specialize in onsite book scanning. PSA Technology installs a mini-network at our client’s site that is independent from the client system. We bring in technicians, scanners, quality control stations, indexing stations and a centralized database to organize the project.
We convert fragile archival documents and bound books with meticulous professional handling to maintain document integrity. PSA Technology has been scanning books for more than 20 years. Depending upon the condition of the documents, we scan directly to digital form or microfilm the items and then scan the film. Our services are utilized by leading libraries, archives and universities.
Since 1991, we have conducted many document conversions within the categories below as well as other projects such as Director’s Minutes, Catalogs, Photographs, Technical Reports, Brochures, etc.
We utilize custom Book Scanners that capture all images including tightly bound book gutter information. Volumes are carefully inventoried, monitored and handled to preserve their integrity. When imaging is done onsite, we work hand-in-hand with our customer’s custodians of the volumes.
Sewn notebooks must be kept intact in order to evidence the sequence and dates of research. Millions of dollars may be at stake if a pharmaceutical house or research laboratory is unable to demonstrate that the records have not been tampered. We typically scan notebooks with pages two-up to reduce the cost of individual page scanning.
Historical Vital Records
Older governmental books and records, such as Births, Deaths, Marriages, Land Records, etc. were often recorded in large permanently bound archival libers. They must be scanned within the public buildings in which they reside.
If you have any questions or fancy a free quotation with no obligation then simply contact us – we’ll be happy to help!